Provide short, clear answers without elaborating on things beside the point. The more familiar you become with your content, the better the presentation will be. Online Resources. But you can only do all of that if board members are actually engaged in the presentation youre giving. Q&A sessions are kind of like that. Dont make it deductive: dont take them through the complete analysis. Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. You get insight into what the board members may bring up during the meeting and more context to prep. These graphics include high-quality corporate imagery, diagrams, charts, and infographic icons. Help the board understand why cybersecurity is critical to the business. And thank your audience for giving you the time and the opportunity. Within that context there is always an issue. A presentation to the Board should be to the point: short and complete, simple and substantiated, persuasive and factual, confident and honest. Boards vary according to the country in which they operate and the company . The answer to this challenge is NOT to make a TED-like presentation. Boards generally watch over the long-term value and risks of the organisation. Et voil!, theres your key message. Board Report Structure. Attachments should be structured in such a way that the reader can easily retrieve specific details. This doesnt exactly make for a compelling or engaging presentation. Discussions in the Boardroom then aim at finalizing the consensus and fine-tuning the decision. Take out unnecessary elements, colours, lines, boxes and decoration. To avoid this, set up early and do a run-through before your scheduled presentation time. Author of Presentation Thinking & Design, Financial Times Publishing. Provide ongoing board development opportunities. As to how to conduct a board meeting per se, start by setting an energetic and highly positive tone, and check if there's a quorum. So, take time to visit the room upfront. Be ready for questions regarding the data and solutions you presented. So, pull your most significant data and use data visualization tools to design intuitive graphics. The template can be used by CFO or CEO presentations to make engaging PowerPoint presentations for their business or corporate needs. The Board might be particularly worried about the companys long-term exposure to exchange risks, because of the recent evolu-tions on financial markets. We have made a team to research loca-tions for the new plant. Additional slides to make the connection between information and compliance risk and Board-level business risks. Team Dynamics. If you have too much going on, your audience will be confused. Only repeat the conclusion and headlines of your narrative with a few selected details. Dont put too much effort in making them look fancy. It is normal to be stressed in front of the Board. Details of weights given to each criteria. Transcript and Presenter's Notes Title: BOARD OF DIRECTORS MEETING 1 Teaching Floridas Students to Fish Since 1975 BOARD OF DIRECTORS MEETING FRIDAY, MARCH 28th, 2008 900 AM 1100 AM Austin Center Conference Room FOR WEBINAR ATTENDEESJoin the Conference Call (641) 715-3399 Access Code 145-107-873 Download PowerPoint (4MB) Download Education Pictures and keywords alone wont do the job. Boards generally watch over the long-term value and risks of the company. Don't take critical feedback personally. Relevant to this role is the lack of right to vote, except when doing so will change the outcome of a decision. In addition, seeing actual figures on a regular basis prevents cash flow problems and assures board directors that the numbers all add up. It all starts with preparation. It can educate directors about the organization's ESG performance, assess progress relative to goals, and make decisions about future priorities. That may be a little extreme, particularly when youre recapping an entire quarter or year, but in our experience, 30 minutes is a good time frame for a presentation. Put in some examples so that they can picture things. That issue is the reason why they invited you, a problem that exists, or an opportunity that you have discovered. A good presentation isnt just a set of blanket best practices that translate across every presentation or every board. Slides 3 through 6 should discuss how external events will affect security, an assessment of the existing risk position (this can change depending on acquisitions and other events) and the entire security strategy. Generally well informed about how the organization operates. The idea behind a BOD is to have a body that safeguards shareholders' interests as they are the firm's owner. The purpose of a board meeting is to allow directors to share their views about the company's performance and future plans. Use short, simple sentences and plain language. Since Directors will have read your conclusion upfront, keep your talk short (5-15 minutes). Rehearse your introductory presentation and make sure that you can easily retrieve information from supporting documents or backup slides. Below is a sample Table of Contents from one of our recent board meetings: Thank you so much. The answer to this challenge is NOT to make a TED-like presentation. But how to make a story short if the subject is complex and information abundant? Feb. 15, 2023. Even if things didnt go as you expected, consider it a priceless learning exercise. So naturally, they will be looking out for anything that may impede that process. Here are two different key messages for the same story: Which is better depends on what the major focus is for your audience. Who asks what kind of question? Board of Directors. Here's how to make sure yours does the job. Sustainability Responsibilities of the Board Due care Feel the presence of the Board members in the room. However, the approach may vary for presentations. Follow-up on unresolved issues or any unanswered questions from the previous meeting. Chair of the board. If you sense disagreement, tackle those concerns head-on. How does this create value in the long run? We can help designing your next Business presentation, Made with in New York City + San Jos, CR, Work alongside the company's CEO or Executive Director, Create a meeting agenda and distribute it ahead of time, Bring a board meeting presentation to keep items on track, Be on top of your body language for the meeting, Set a positive and engaging tone for the meeting, To start, highlight the board meeting's purpose and its items for discussion, Promote decision-making throughout the meeting, Addresses confidentiality, conflicts of interest, or other policies when needed, Close the session within the expected timeframe. Research your audience before you begin creating your presentation. And, unfortunately, your dog wont cut it for this one. When the report of top risks is presented to the full board, respondents indicated the discussion is typically led by the ERM lead. Tool #1: Board Matrix. All rights reserved. The meeting may be held at the office of the company, or it may take place via video conference. Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. Blog. With that in mind, the next step is ensuring your slides are organized in a logical way and that they adhere to the agenda you set (and, hopefully, shared with the board ahead of time). Thats why its important to create and present a compelling board presentationone that captures the interest of board members and leaves them feeling invested in whats next. Send your presentation to board members ahead of time, along with your other board packet materials. Simply review the Board Deck Template as a Google Slides Presentation, or continue to read on. Most importantly, dont allow the presentation to get bogged down in overly technical explanations. Yet, a person in this role is also responsible for getting new board members and helping with their development. During a presentation with a board of directors, you want to avoid the Michael Scott approach at all costs. But the good news is, there are research-backed techniques you can use to achieve it. Here are some examples of how you can explain key cybersecurity matters to your board of directors: How to explain intrusion attempts The word to focus on here is "attempt." The key here is to choose the right visuals so that they add to the presentation instead of muddying the waters and distracting from the information you present. Accept that you wont be perfect. Make sure to understand what they are looking for. Be prepared for what might happen in the boardroom. Numbers and details reassure the Directors. Understand your audience. A board of directors typically focuses on big-picture decisions that will have a long-term impact on the company. Either avoid these items or give enough background information. President or Chair Vice President or Vice Chair Secretary Treasurer Additional Members. 3. By clicking the "Submit" button, you are agreeing to the That said, you want to make the most of your time with them. And if so what decision? If information has changed since you sent out the pre-read, point that out. Monday through Friday. Its high level, and sets the scene for the board. In short, a good executive summary concisely summarizes the report's background, core findings and methods, as well as proposed solutions and actions you want the board to endorse. 8 a.m. 5 p.m. GMT Write down the answer to that question. What is the exact scope? You can update your choices at any time in your settings. Otherwise, for example, you may dive into an answer that is very specific to you when they might be seeking an answer that applies to the broader company. It can be difficult for CISOs to demonstrate how security contributes to business performance. Don't talk like TED, be TO THE POINT. Those companies were sharing the wrong charts, and therefore not telling the story correctly and leaving the board ill-equipped to help. But how do you behave as a visitor, not being familiar with these dynamics? There are a few ways to find this out. Getting those answers will help you create a presentation that not only interests your audience but also aligns with their goals. Regular board meetings also ensure that everyone has equal access to information. Just be who you are. Privacy Policy. They want to make the best possible decision in the shortest possible time, while taking all information and risks into account. This is a three. Fill out the form to connect with a representative and learn more. It contains the answers to the key questions and a few selected details and numbers as explained earlier. The key is to close strongly, leaving the board confident in your plan and abilities. This isnt a TED talk. This is a eight stage process. Download this template to get: 9 board level slides that you can customize based on your unique context. The board report should present the data along with a summary of the key takeaways from that information. But how to make a story short if the subject is complex and information abundant? and Instead, its best to spend more time rehearsing (so you can rely less on your slides) and focus on having a human conversation versus giving a one-way presentation. Heres how to nail all three aspects of a compelling presentation. Find out. With their experience, they often feel if something is right or not. Be aware that different board members might have different agendas. Common concerns a board may have are: Costs: How much time and money will it require? The fixation felt awkward at times, but that felt like one of my small contributions to society. Download the board deck template. Treat your board presentation as a three-act play, no presentation requires more than seven minutes, Detail your strategy and goals going forward, Dig into the practical side of executing on that strategy and hitting those goals. Bring more detailed documentation on how each metric was produced for any board member who asks. The template was inspired in Kalitron packaging but with an original touch that makes . By clicking the "Continue" button, you are agreeing to the Make sure that you and your audience can easily find the relevant data, whenever a question arises. Be clear and keep it simple. Here are some example topics for your presentation: Company performance Plans and strategies for the future Ways to address current company challenges New opportunities Focus on providing short, clear and correct answers. The bulk of detailed data and information must go into the attachments (see next step). Well structured, clear examples, really useful. You can also get some insight into what the board cares about by looking back at your interactions with its members. In slide after slide, she dutifully went through the company's financials, shining a spotlight on key figures in the income statement, balance sheet and cash position. Privacy Policy. Given the little time in the Boardroom, opinions and consensus are often formed prior to the meeting. Make an impact with your presentation by using graphs, charts, timelines, diagrams, and sales funnels. Giving a presentation like that requires more than just charisma. In fact, 40% of respondents in a 2018 study by Prezi said it caused disengagement and made it harder to retain information. Contrary to a management team, a Board has no hierarchical structure. That outfit may be just the boost you need. So, stick with us so you can run board meetings like a pro in no time! Advertisers can display relevant advertisements on other websites or in other apps based on advertising cookies for the website or app user. Recording yourself also works great. Structure all information in an orderly hierarchical manner as a Q&A (from most to least important). Very practical, Ed. We also use third-party cookies that help us analyze and understand how you use this website. The answers to the most important questions become part of your narrative. Summarize the takeaways from the previous Board presentation. Audience Research Ppt PowerPoint Presentation. Sudbury is the better choice in overall investment cost, labour cost and tax advantages. Put in some examples so that they can picture things. So naturally, they will be looking out for anything that may impede that process. Every issue raises a question. The exact positions a board of directors has depends on the company but here are five common board of directors positions, their average salary, and primary responsibilities: 1. 8 Practical Tips to Maximize Efficiency in Real Estate Investing To make your talk impactful, draw their attention to some interesting details or a telling example that wasnt in the pre-read. You can click on Set preferences to adjust the permission per type of cookie. One of our tips on how to run a board meeting as a board chair is for you to freely designate a particular job as a task to a set group of people when most appropriate. Information that reaches the Board might be biased in many ways. Sure, there are standard guidelines for every meeting. But dont exaggerate. Download ten free PowerPoint templates for a better presentation. Advertisement. The difficulty lies in finding what the real issue is and how your involvement helps to solve that issue. Select Accept to consent or Reject to decline non-essential cookies for this use. If you put the right structure in place, present a clear package of information and create a process to elicit proper feedback, board meetings go more smoothly and more quickly, and the board will have more confidence in you and your company. Above all, minimize the effort necessary to read and understand documents and slides. Instead, your presentation should focus on these five categories: Once your presentation is built around the right topics, the next step is to ensure your slides are engaging and helpful (in terms of driving the presentation forward and keeping board members interested). And they knew it too. jsbacContactjsbacContact Your board presentation slides should make ample use of visuals. If you dont know the answer, say so. Their background can help inform the kinds of information theyre likely to engage with and help you identify which areas of your presentation require more explanation than others. Running a well structured board meeting can help you get much more from your shareholders than just financial backing. Sometimes feedback is constructive and sometimes it isn't. Rather than take it personally, consider any feedback a gift. This is very difficult for a complex subject, but it is essential. Bring clients, products or employees to life with pictures. In the past, CISOs were completely focused on technical architecture. You must summarize your talk in one or two clear, precise sentences. By clicking on Allow all cookies, you agree to the use of ALL cookies. Useful tips! Board of Directors. in addition the focus needs to be on providing more forward looking information apart from looking into historical costs. A board of directors is a particularly demanding audience because time pressure, information quality and unanimity are more important than in any other management team. Slides are a mere visualisation of your story without full sentences. Presentation by Alice Albright, GPE CEO, to the meeting of the Board of Directors in Dublin, Ireland Download PDF: English (1.51 MB) Focus areas: Governance This slide with a simple message and easy-to-read table gives a professional image: Too many slides with only a picture and few numbers make your presentation feel puffery: Put all other information in the backup slides that you can pull up depending on the questions you get. We all feel less stressed in a place we know. Initiate questions and discussion during the board meeting. It is only slightly behind Ottawa in transport lead times. This could be cost, expected ROI, or operating margins. By clicking the "Subscribe" button, you are agreeing to the Following pages describe the four steps in further detail. Read world-renowned marketing content to help grow your audience, Read best practices and examples of how to sell smarter, Read expert tips on how to build a customer-first organization, Read tips and tutorials on how to build better websites, Get the latest business and tech news in five minutes or less, Learn everything you need to know about HubSpot and our products, Stay on top of the latest marketing trends and tips, Join us as we brainstorm new business ideas based on current market trends. Designed by Elegant Themes | Powered by WordPress. The graphic elements of board meeting PowerPoint make presentation engaging and well defined for the executive audience. You can address it by saying something along the lines of, "You may have some concern regarding the timeline and whether its feasible given our current projects. Entertaining and motivating original stories to help move your visions forward. Develop Bylaws Define the roles of board members Develop organizational chart. Exclusive insights for early-stage founders, read by 26,000 of your peers. Dont beat around the bush. If you dont do so, they will interrupt you from the very start. Have a strong opener to catch their full attention. So, take time to visit the room upfront. Simply deliver your presentation, answer the questions and be your honest self. Why is holding regular board meetings important? So, on the slides, put keywords, rather than long sentences. Send your questions, comments and suggestions to me atedouard.gruwez@ttpaw.com, How to make a business presentation impactful, HBR How to present to senior executives, Forbes How to present to Senior Executives, INSEAD A Toolkit for Fair Process Communication. They want to make the best possible decision in the shortest possible time, while taking all information and risks into account. Before attending a board meeting, prepare thoroughly so that you will be able to answer questions and present your case effectively. Board members want hard facts. While it may save you a few minutes to use the same template for each board presentation, its more effective to treat each slide deck as its own beast. This is also an opportunity to set the baseline and explain the current state of affairs. Do some people have more power than others? But present your methodology and data as a supporting argument for the conclusions, not as a long introduction to the conclusion. HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. Take a seat, check logistics such as the connectors for your computer. A board of directors is a group of officials who the shareholders of a firm elect. If it isnt, ask your sponsor or check with the Board Secretary. Given the necessary direction, board meetings can happen as frequently as weekly or scheduled as sparingly as once a year. Example Organizational Board of Director Meeting Agenda Template. The narrative is your core story. Prepare well by researching the company, its products and services, competitors, and industry trends. I. You must summarize your talk in one or two clear, precise sentences. The Board Cafe is an electronic newsletter for members of nonprofit boards of directors.. Boardsource is a large site, with catalog and on-line ordering, lots of links, resources of various kinds, FAQs, etc.. Here are some topics you should focus on in your ongoing presentations to the Board: Technology you've purchased and integratedwith a focus on what it is doing for the organization. Too often strategy gets lost amidst the approval of board minutes and the dissection of business metrics. Here are a few responses: When the stakes are so high, a presentation to the board can seem daunting. Primary duties: The chair of the board, also known as a chairperson, is the highest-ranking position on the board. Prepare a concise, well-structured story that tells the message quickly and clearly. The accountability metrics you've created, categorized in the following two ways: "Are we . For instance, a board keen on community impact may not be drawn to a presentation focused on return on investment (ROI). Give room for reports from either the Executive Director or any committee, including the audited financial one. A productive board meeting starts with a well-thought-out agenda that the board chair distributes ahead of time. Book Review : Presentation Thinking & Design: Create better presentations, quicker. Effective board leadership including the processes, makeup and output of the board 2. These cookies will be stored in your browser only with your consent. Each of these graphics can easily be added to your board meeting presentation template with just one click. Each of the criteria has been given a weight: We have identified these possible loca-tions: This is the ranking of the locations, based on the selected criteria: Conclusion: Sudbury comes out on top, followed by Ottawa and Toronto. Then go straight into the heart of the subject and deliver your short presentation. Find an opportunity for you or your sponsor to talk to the Board members, for example asking feedback on the pre-reading materials. Such a structure starts with details, numbers and findings, and gradually summarizes into conclusions. Treat your board presentation as a three-act playmeaning it should have a clear beginning, middle, and end.