endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Volunteering Awards Ceremony 2021: Your Definitive Guide! HPpuVru0 Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Together,wecanmake the world around usbetter, on campus and beyond. We may be able to support you better through, Submit your EC application as soon as possible. Any claims submitted after the assessment has started must be accompanied by evidence. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. The information you need to support you with an extenuating circumstances claim can be found below. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream . Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. /Tx BMC Students' Union UCL is an organisation that exists to make more happen. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Your evidence will need to cover the full period for which you are requesting mitigation. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Non-IOE students should refer to their own faculties for EC advice. What qualifies for extenuating circumstances? Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Luckily, extenuating circumstances are there to support you during these situations. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Advertise a vacancy on our platform today. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. there will be no penalty for submitting late). You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Some other situations beyond your control typically arent considered viable extenuating circumstances. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. before 12.00 noon on the due date. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Our job is to make sure you feel supported every day. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Etymology The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). ANYWAYYY enough about meeee plz dont leave me hanging. Read about our Research Excellence Framework submissions and results. This step-by-step guide will clarify how to do that. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. 0 However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. What falls under extenuating circumstances? This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. . You can only request deferrals 2 weeks in advance of the event. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Examination stress is a common experience and not usually considered an extenuating circumstance. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Source: Kyle Loftus/Unslash. Students will not be entitled to their SoRA adjustment again on top of an EC extension. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ You can only defer time-limited assessments (e.g. Family emergency while studying abroad? Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. It is your responsibility to ensure that the work is submitted on time. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. EMC All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. The source should always be stated below the table/figure. If you do not submit the requested evidence, your claim will normally be rejected. EMC We've made the process as easy as possible for you - but don't just take our word for it. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you self-certify then you should hear 1-2 working days. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Compiling the relevant documents and information can help speed your application along. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. and must cover the full period for which you are requestingmitigation. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. However, you have the right to appeal your results via theAcademic Appeals Procedure. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. We may be able to support you better through the wider Student Support Framework. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. All Extenuating Circumstances claims must now be submitted on Portico. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Make sure that the date you have requested is allowed under the claim type you are submitting. A decision cannot be made until your evidence is received. Work will not be accepted by email. Step 2: gather the relevant evidence for your application. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. You should receive a response withinone week of submitting the request for review. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. HPpuVru0 You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. includes details of all the different support that is available to you. 'Extenuating Circumstances' are events that are . Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. If you submit your essays online, chances are your extenuating circumstances form will also be online. /Tx BMC Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. After that, it is your work, and we normally see it only in our capacity as examiners. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). ` & But life isnt always easy. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. See Section 2.9: If you miss the deadline for EC claims. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream